Administrative Assistant

SUMMARY

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

FUNCTIONS

• Provides administrative support to one or more managers with a focus on capital projects.

• Coordinate the processing of invoicing and other activities with vendors and suppliers.

• Answers and transfers phone calls, screening when necessary.

• Welcomes and directs visitors and contractors.

• Maintains filing systems as assigned.

• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

• Responds to and resolves administrative inquiries and questions.

• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.

• Prepares agendas and schedules for meetings.

• Records and distributes minutes or other records for meetings.

• Maintains office supplies and coordinates maintenance of office equipment.

• Performs other related duties as assigned.

Required Skills/Abilities

• Excellent verbal and written communication skills.

• Excellent interpersonal and customer service skills.

• Proficient in Microsoft Office Suite or related software.

• Excellent organizational skills and attention to detail.

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

• Ability to work independently.

Education and Experience

• High school diploma required; Associate degree preferred.

• Three to five years of experience in an administrative role.

• Previous experience working with vendors and suppliers preferred.

• Peoplesoft knowledge preferred.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift to fifteen pounds at times.

Job Type: Full-time

Pay: $35,000.00 - $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person